CALL US!          EMAIL US          BOOK YOUR STAY!           BLOG
OUR POLICIES            JOIN OUR TEAM!              SUBMIT RFP

5 Must-Have Apps for Event Planners and Organizers

Aug 10, 2023

Staying organized, efficient ahead of the curve is essential for event planners. Thanks to technology, event planners can access more tools than ever to streamline workflows and deliver exceptional experiences. This blog post will explore five must-have apps that every event planner and organizer should consider integrating into their toolkit.

Eventbrite has become synonymous with event planning and ticketing. This app offers a comprehensive platform for creating, promoting, and managing events of all sizes. In the app, planners can create event pages, sell tickets online, and manage RSVPs. The app boasts a user-friendly interface and robust features making it invaluable for event promotion and management.

Key Features:

  • Event creation and customization.
  • Ticketing and registration management.
  • Promotional tools to reach a wider audience.
  • On-site check-in and attendee tracking.

Trello is a versatile project management app that can assist event planners in organizing tasks and collaborating with their teams. Its visual interface allows you to create boards, lists, and cards representing all the stages of planning. In the app, you can assign tasks, set due dates, and monitor progress, all in one intuitive platform.

Key Features:

  • Customizable boards for different events and projects.
  • Task assignment and due date tracking.
  • Integration with other apps and services.
  • Real-time collaboration and communication.

Whova is an all-in-one event management app designed to enhance the organizer and attendee experience. It offers tools for creating event agendas, facilitating networking, and providing event information. Planners can use this app to engage attendees before, during, and after the event, creating a more interactive and memorable experience.

Key Features:

  • Event agenda creation and customization.
  • Networking features to connect attendees.
  • Speaker and exhibitor profiles.
  • Real-time updates and notifications.

Asana is another powerful project management tool that helps event planners streamline their workflows. It offers a range of features that enable teams to organize projects, assign tasks, set priorities, and visualize project progress. Asana is particularly useful for coordinating complex events that require careful coordination among different teams and stakeholders.

Key Features:

  • Task management and assignment.
  • Timeline and calendar view for project planning.
  • Team collaboration and communication.
  • Integration with other apps and tools.

In the era of hybrid and virtual events, having a reliable platform for online conferencing and virtual events is a must. Zoom and Hopin are two popular options that provide video conferencing, webinar hosting, and virtual event capabilities. These platforms enable planners to seamlessly transition from physical to virtual events, expanding their reach and engagement possibilities.

Key Features:

  • Video conferencing and webinar hosting.
  • Interactive features for virtual events.
  • Networking and engagement tools for virtual attendees.
  • Recording and on-demand access for participants.

Event planning and organizing have evolved rapidly with the integration of technology. These must-have apps—Eventbrite, Trello, Whova, Asana, and Zoom/Hopin—can significantly enhance an event planner’s efficiency, organization, and ability to create exceptional experiences. By incorporating these tools into your workflows, event you can navigate the complexities of modern event management with greater ease and success.


Submit a Comment

Your email address will not be published. Required fields are marked *