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Spotting the Red Flags: Event Planners’ Guide to Venue Dealbreakers

Feb 14, 2024

As an event planner, you know the venue you choose can either make or break your attendees’ experience. It’s the setting for your event, so choosing one that meets all your requirements is essential. Knowing how to identify potential issues when searching for a location can be the difference between an unforgettable event and a catastrophe. Here are five red flags to look out for when selecting a venue for your next event.

Red Flag #1: Difficult or Inexperienced Staff

The venue staff is vital to the success of your event. If you encounter problems with the staff early on, it is best to consider a different location. The service provided by the staff can significantly impact the guest experience, so it’s crucial to prioritize this factor. We recommend choosing a venue whose staff has experience with the type of event you are planning. If you are hosting an event for a church or Christian ministry, choose a venue whose staff is familiar with serving organizations like yours.

Red Flag #2: Limited or No Meals

Choosing a venue that provides meals can save your team time and allow your guests to mingle during mealtimes instead of traveling off-site. Venues that offer meals and catering onsite are perfect for customization. For example, if you are interested in hosting a banquet as part of your event or if your guests have dietary restrictions, your venue should be able to cater to those needs. A venue that does not provide these types of services is probably one you should pass over.

Red Flag #3: Lack of Cleanliness

When touring potential venues inspect the guest rooms, meeting spaces, and dining facilities for cleanliness. Inquire about the venue’s housekeeping policies and procedures to ensure your guests will be comfortable throughout the event.

Red Flag #4: Inconvenient Location

Your venue location should be central to your guest population and easily accessible via airports or major interstates. Consider local attractions that may interest your attendees. A location that is not convenient or that is lacking in attractions can be a significant hindrance to your event.

Red Flag #5: Space Limitations or Constraints

Determine the number of guests expected to attend your event and the required size of meeting spaces and guest rooms. The venue you choose should provide enough space for all planned activities, breakouts, and worship services. If the venue does not meet your space requirements, it is best to find a larger venue.

Choosing the perfect venue is no simple task. Picking a venue with experienced staff, that provides meal services, that is clean, in a great location, and has ample space should be your goal. Use this red flag checklist to assist you in narrowing down your search for a memorable venue for your next event.


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