10 Questions To Answer Before Calling A Retreat Facility

Choosing a location for your retreat can be a time consuming process, especially if you are a first-time planner. However, with just a little advance planning, you can significantly reduce the time spent speaking with prospective hotels and Christian retreat facilities by having the answers ready for most of the questions they will be asking you. Not only will this save you valuable time, but it should also help smooth out the selection process.

To help you save valuable time, here are 10 questions you have the answers to PRIOR to calling a facility about hosting your event:

  • What is the purpose of your retreat? – Answering this question sets the stage for all the others as the purpose goes a long way in determining the type of facility, recreation, meals, etc.
  • What kind of accommodations are you looking for? – Options range from hotel type, dorm rooms with bath on hall, private lodges to rustic cabins with no heat or plumbing.
  • Does your group expect to have private baths in each room, or would they be OK with hall baths or bathhouses?
  • Do you want to cook your own meals, or have the meals provided by the facility?
  • What quality of food does your group expect?
  • How large do you realistically expect your group to be? – Critical to get this one right. Go too large and you risk paying for space/rooms you don’t need. Underestimate and you may be faced with a facility that’s too small for your event.
  • How many meeting rooms do you need? (ie..general session, breakouts, etc)
  • When do you plan to arrive and depart?
  • Do you mind sharing the facility with other groups?
  • How much money do you want to spend? Even more importantly, what is your group as a whole willing to spend? It’s critical to make sure price expectation match up with facility expectations. Otherwise your group may be happy with the price, but not with the quality of what it buys them.

Those of you with a little more time in the planning saddle, any questions we’ve missed? If so, please chime in with your comment and suggestion.

Share This Post

Share on facebook
Share on twitter
Share on linkedin
Share on pinterest

Recent Posts

Can't Get Enough?
Sign Up for Our Blog!

Leave a Comment

Your email address will not be published. Required fields are marked *

Psalm 99:9

Exalt the Lord our God; bow in worship at his holy mountain, for the Lord our God is holy.
Ornament Scripture

Request for Proposal

Important Update

The health and safety of guests and team members is of utmost importance. Even though no COVID-19 cases have been tied to Ridgecrest Conference Center at this point, we have made the decision to not host events and guests (including individual stays) through May 15, 2020. We will continue to monitor additional developments and reassess as appropriate.

Previously made reservations for stays before May 15th will be canceled and fully refunded. Please note that credit card refunds typically take several business days to process.

Planners of events scheduled at Ridgecrest before May 15th: A member of our sales team will contact you to discuss rescheduling possibilities.

In these unprecedented circumstances, please join our team in praying for our communities, our nation, and our world.

From Our Director